DWBUK Data Privacy Policy

 

1. What is personal data?

Personal data is data that relates to a living individual who can be identified from that data. Identification of such a living individual can be by the information alone, or in connection with any other information in the data controller’s possession (or information that is likely to come into the data controller’s possession). The processing of personal data is governed by the General Data Protection Regulation (EU) 2016/679 (the “GDPR”)

 

2. Who is the data controller?

Diamond Way Buddhism UK (“DWBUK”) is the data controller; you can find our contact details below. Being the data controller means that DWBUK decides how your personal data is processed, and for what purposes.

 

3. How do we process your personal data?

DWBUK ensures its compliance with its obligations under the “GDPR” by: keeping personal data up-to-date; by storing and destroying it securely; by not collecting or retaining excessive

amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure; and by ensuring that appropriate technical measures are in place to protect personal data. DWBUK uses your personal data for the following purposes:

  • Maintaining our own records and accounts (this includes processing Gift Aid applications).
  • Informing you of news, events, and activities at our UK Diamond Way Buddhist Centres (as well as any international projects we are supporting).
  • Fundraising and promoting the interests of the DWBUK charity.

 

4. The legal basis for processing your personal data

Our legal basis for processing your personal data derives from:

  • Your explicit consent that we can keep you informed about our newsletter, events, and other activities organised by our UK Diamond Way Buddhist Centres;
  • The necessity to process date for the purpose of carrying out legal obligations (including, for example, processing data in relation to Gift Aid);
  • The legitimate interest condition, which is when we process your personal data for the purpose of complying with your request for:
    • enrolment/registration for events; and/or
    • administering your donation (including for the purpose of financial auditing).

We may also contact you to inform you about services similar to what we have provided to you previously. In all correspondence, we will give you the option to opt out. We do not collect sensitive data about you unless there is a clear reason for doing so.

 

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will not be shared with anyone outside of DWBUK. We will only share your data with third parties outside of DWBUK after first obtaining your consent to do so.

 

6. Our website

Our website uses cookies, which are small text files that are placed on your device to provide you with a better user experience when using our site. In general, cookies are used to retain user preferences, store information for things like shopping carts, and provide anonymous tracking data to third-party applications such as Google Analytics. As a rule, cookies will make your browsing experience better.

However, you may prefer to disable cookies on this and other sites. The most effective way to do this is to disable cookies in your browser. Consult the Help section of your browser or take a look at the All about Cookies website which offers guidance for managing cookies.

 

7. How long do we keep your personal data?

We keep data in accordance with the guidance set out in our Data Retention Policy.

 

8. Your rights

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

  • The right to request a copy of your personal data which DWBUK holds about you;
  • The right to request that DWBUK corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for DWBUK to retain such data;
  • The right to withdraw your consent to the processing at any time;
  • The right to request that DWBUK provides you with your personal data and where possible, to transmit that data directly to another data controller (this is known as the right to data portability);
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data (where applicable);
  • The right to lodge a complaint with the Information Commissioner’s Office.

 

9. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Privacy Policy, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

 

10. Our contact Details

The processing of data is overseen by the trustees of DWBUK (the data controller).

 

Regarding day-to-day data protection inquiries, please contact us on [email protected]

 

The Trustees
Diamond Way Buddhism UK
The Beaufoy Institute, 39 Black Prince Road,
London, SE11 6JJ

You can contact the Information Commissioner’s Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.